Considerations When Writing a Letter
What should be considered while writing a letter?- The paper and envelope to be used when writing letters should be clean. Although this may seem like simple detail, it shows the value we give to the other person.- The address in the letter should be chosen by considering the person or institution we will send: Dear Brother, Dear Brother, Dear Father, Dear Friend, Dear Grandmother, Mr. Murat Bey, Mr. General Manager.- The letter then proceeds to the introduction and purpose section. This section explains why the letter was written.- The conclusion section includes more stereotypical words and ends with a pleasing wish; love and respect. as.- Never write letters in angry moments.- Heavy and offensive words used in the letter may lead to regret in the future. However, due to the permanent effect of writing, the resentment it creates cannot be completely forgotten.Types of Letters Letters are divided into three categories according to their subject and interest between the author and the author: 1. Special letters2. Official letters3. Business lettersPrivate LettersLetters written between familiar people and close friends. An intimate style is used. Good wishes are indicated.CongratulationsThey are short, concise and sincere letters written to make wishes of goodness and happiness to the other party during festivals, New Year's Eve or a happy event. Instead of paper, more printed cards are used.It is a short and concise type of letter that expresses the wishes, events and news that should be notified in urgent cases where the letter may be delayed. In the telegraph, a concise statement is important.– The name, surname and full address of the receivable shall be written.- The subject that causes us to send a telegram is stated as a concise statement.- Name and surname of the sender are written in the lower right corner.- A line is drawn under the telegraph text. Below this line is the address of the sender. This information is required for the return of the telegram in the absence of the recipient. No fees. Telegram is a kind of correspondence which has almost no use today. The instant messaging software such as e-mail, msn, skype, whats up, viber brought by the technology has replaced the telegram and therefore the letter.Official LettersLetters written between each other of the government departments or between individuals and giants' offices. This type of letter uses unprinted, white paper in full or half-page size depending on the length of the subject. Expression should be serious and dignified. Details and special requests are not included. The topic is handled in the most clear and simple way. The authority of the upper authority should write the letter to the lower authority, “please alt, the lower authority üst I respectfully submit your information“ or eder supply ”. located.- Date is in the upper right corner.- Before starting the article, it is indicated which date and numbered article it was written in response to.- In the first paragraph of the article, the problem or subject is raised.- In the development paragraphs, our opinion on the subject is stated and the information requested from us is given.- In the conclusion section, depending on the status of the authority to which the manuscript is sent (lower authority, upper authority), the text is completed with one of the forms of request or presentation.- Documents completing the official letter are indicated by giving the sequence number to the lower left part of the text.- The first letters of the names and surnames of the department chief are written on the bottom left corner of the paper.Business Letters Letters sent by trade and industry institutions to each other and to individuals and to individuals are called business letters. Businesses use white letterhead (letterhead) bearing the company name in these letters. Using typewriters (or computers) is an established rule. In business letters, the subject should be dealt with in a short, concise and clear manner. Understanding the features and spelling of official letters provides great convenience in writing such letters.Rules to be followed in writing business letters:- A serious narration should be used and a short and concise narration should be chosen.- A separate letter must be written for each job.- Use a typewriter or a blue ink fountain pen.- Appropriate explanations should be made about the subject and technical terms should be used where necessary.- Requests should be stated in a serious atmosphere without making any inconvenience and words that express respect should be used in a moderate way.- If the letter of work is a reply to another letter, this should be indicated in the “interest” section at the beginning of the text. For this, it is sufficient to write the date and number of that letter.